| Emergency
Grant Application Guidelines
For
John Randolph Foundation
Purpose: “Emergency”
Grant Request
Policy: An “emergency”
grant request may be made by a potential grantee between normally
scheduled cycles.
Procedure: To request an “emergency”
grant, an organization must be in a state of emergency as defined
in this policy and meet and follow criteria and procedures as
outlined in this document.
- An emergency is defined as a sudden, unexpected occurrence
demanding immediate action and attention for the community,
i.e. tornado, flood, serious auto or train accident where
many people have been affected. An emergency request may also
be considered if the organization applying is in danger of
terminating services that are essential to the well-being
of the citizens of the John Randolph Foundation Service Area
which consists of Hopewell, Prince George, Chesterfield, Dinwiddie,
Petersburg, Colonial Heights, Ft. Lee, Surry, Sussex, Greensville,
Emporia, Charles City, and/or Southeast Henrico (Varina-south
of I64).
- The following entities may apply for an “emergency
grant” from the John Randolph Foundation:
A. A community-based public or private non-profit organization
with 501©(3) tax-exempt status and classified as
a 509(a) non-private foundation.
B. An applicant seeking tax-exempt, non-private foundation
status under 501©(3) and 509(a). Please note: No
funding will be awarded without a final determination
letter from the IRS.
C. A tax-exempt operating foundation under 501©(3)
and 4940(d)(2).
D. A government instrumentality or political subdivision.
- The organization must provide well-defined services and/or
programs to the residents of our service area, which are consistent
with the mission of the John Randolph Foundation
- The organization must submit an “emergency”
grant request application which includes: (a) agency service
area; (b) mission; (c) agency services; (d) target population;
(e) the problem or community need which the project will address;
(f) a description of the emergency, how it addresses the community
needs and how it relates to the mission of the JRF; (g) anticipated
results or impact on the community; (h) a time frame of activities;
(i) a short description of applicant’s organization;
(j) local leadership and community support for the project;
(k) estimated total amount needed for the emergency and how
much can be obtained from other sources; (1)list contact person,
name of organization, address and phone number.
- The organization receiving the “emergency grant”
must file a report within six months after receiving the grant
money which addresses the following: the extent to which the
organization has met its objectives; action plan demonstrating
how funding will be generated in order to sustain the program
and/or the organization; demonstration of community commitment
and support for the organization; how the organization delivered
services and programs.
- All “emergency grant” requests will be reviewed
by the Grant committee.
Assuming funds are available from the budget of the given
year, the Grant
Committee shall have authority to act on behalf of the Board
of Trustees with
concurrence of the President. If funds are not available,
a recommendation for
additional funding may be made at the next regular board meeting
or at a called
meeting of the Executive Committee, depending upon how quickly
funds are
needed.
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